Privacy & Data Use Policy 

1. Introduction 1.1 Top Shelf Entertainment is committed to protecting the privacy and security of all visitors, municipal partners, and corporate clients who interact with our website. This policy explains how we collect, use, store, and protect information submitted through our site, including Municipal Inquiry and RFP-related communications.  1.2 By accessing our website and submitting information, you consent to the practices described in this policy, including the use of cookies and secure data processing.  2. Data We Collect 2.1 We collect only the information necessary to respond to inquiries, prepare proposals, and deliver services.

2.2 Information may include: (a) Contact details submitted through Municipal Inquiry forms (name, title, organization, email, phone); (b) Event details such as dates, budgets, locations, and compliance requirements; (c) Uploaded documents including RFPs, scopes of work, insurance requirements, and vendor forms; (d) Technical data such as IP address, browser type, and site usage analytics.  2.3 We do not collect sensitive personal data unrelated to business inquiries.  3. How We Use Information 3.1 Information is used solely for professional and municipal service purposes, including: (a) Preparing proposals and responding to RFP/RFQ requests; (b) Communicating with city staff and corporate partners; (c) Vendor onboarding and compliance documentation; (d) Contract administration and event planning; (e) Improving website functionality and security. 3.2 We may provide non-identifiable, aggregated data for internal analysis but never sell personal information.  4. Disclosure of Information 4.1 We disclose information only: (a) When required by law or municipal procurement rules; (b) To defend legal rights or fulfill contracts; (c) To trusted service providers directly supporting an event (e.g., insurance carriers, venues).  4.2 We do not sell, trade, or market personal information to third parties.  5. Municipal & RFP Data 5.1 Documents submitted through the Municipal Inquiry Hub are used exclusively to: Prepare proposals; Meet procurement requirements; Coordinate compliance and insurance; Support event execution  5.2 Such documents are treated as confidential business communications.  6. Data Retention  6.1 Information is retained only as long as necessary to: Fulfill contractual obligations; Meet government record; requirements; Support follow-up services  6.2 Outdated records are securely deleted.  7. Security Measures 7.1 We use reasonable safeguards including: SSL encryption; Secure form transmission; Limited internal access;

Protected document storage 7.2 While no online system is 100% secure, we follow industry best practices to reduce risk.  8. Cookies 8.1 Our site may use cookies to: Improve user experience; Analyze traffic; Support form functionality; 8.2 Users may disable cookies, though some features may not function properly.  9. Third-Party Links 9.1 Our site may link to external websites (city portals, ticketing platforms).  9.2 We are not responsible for their privacy practices. 10. Your Rights Depending on your location, you may request: Access to data we hold; Correction of inaccuracies; Deletion of non-contract data;

Requests may be sent to: info@toposhelfhtx.com 11. Updates We may update this policy periodically. Continued use of our site indicates acceptance.